Why Are Biometrics Becoming So Popular With Time And Attendance Systems?

Although biometrics had been around for many years, companies had not looked at the opportunities and benefits it provides in regards to time and attendance systems. The term biometrics is defined as utilizing one or more physical characteristics to automatically identify people. However, teaming up biometrics with a time and attendance system, can offer companies the ability to make “buddy-punching” (an employee clocking another employee in or out on their behalf) much more difficult than it has been in the past.

Companies both small and large can lose enormous amounts of money each year from this practice. Recently Nucleus Research published a report finding that annually, companies can save an average of 2.2% just by using biometric time and attendance systems. It’s no wonder that just its money saving opportunities have made it so popular.

In recent years, corporations such as McDonald’s, Burger King and Krispy Kreme have started using fingerprint-based time and attendance systems, realizing the benefits that these systems have to offer. These systems work by scanning a fingerprint (measures various points in a fingerprint) and allowing a time stamp to be recorded if the fingerprint matches. There are several benefits for companies small and large including:

• Easy and fast implementation.
• The elimination of “buddy-punching”.
• The elimination of exaggerated employee labor hours.
• Easy cancellation of terminated employee privileges.
• There are no badges that need issuing, replacing or recovering.
• Reports can be easily generated of an employee’s time such as total number of hours worked, times tardy, early outs or overtime hours.
• Ability to reduce payroll or data entry errors.
• Unauthorized access can be identified from a current or terminated employee.

Biometric time and attendance systems are available through several computer and office retailers, both in-store and online. There are many choices and options available, and it is easy to reap confusion in attempting to understand the differences. The best systems available offer a reliable, easy-to-use system that includes a set amount of licenses. They include the option to purchase additional Ethernet cables to support via network or direct to PC. They also offer several reports to analyze employee reporting, as well as offer a lifetime free technical support for your questions for the life of the product. It is important to also verify that the system offers support of the company’s payroll routine (weekly, biweekly, bimonthly and monthly) and has the ability to capture an employee’s time off, such as vacation or sick days.

Take some time today to educate yourself and check in to biometric time and attendance systems. Maximizing the profitability and production of a company is crucial to its success. Time and money saved with these systems can definitely increase both.

Access Control | Am I really safe?

The Problem

Your building is secure at night, but during the day there are several doors that have to be open. Anybody could walk in. What can you do?

The Solution

You need an Access Control System.

What is an Access Control System?

Access Control is an electronic security system which permits or restricts access to specific areas of a premises. It not only protects property against unwanted visitors but ensures the safety of both the property and of the people inside.

In simple terms, an Access Control System provides control of entry (or exit) through nominated doors via a control panel and some form of electric locking facility.

An Access Control System can be as simple or as complicated as you wish but in each case, the solution will always provide an easy passage for permitted persons around the building.

Door Entry or Access Control?

Door entry is commonly associated with a single door or gate, whereas access control is more suited to multiple doors or entry points.

Access Control can also incorporate a host of other features which enhance other areas of the business.

Access Control / Door Entry Technology

There are a number of ways that a permitted user can open a door that is fitted with a system.

PIN Code Entry

The most common unit is the keypad system. This comprises a control unit with a series of numbered push buttons, or a touch-sensitive pad, connected to the lock release mechanism via a control unit located at the entrance.

Magstripe (also called Swipe Card) Readers

Each entry point has a card reader and the user “swipes” an encoded card similar to a credit card to gain entry.

This technology is widely used and there are many choices of manufacturers.

Proximity Readers

Rather than swiping the card or tag, it is simply presented to a reader which typically will see the card at a distance of about 100mm. This is a fast, non-contact, method of entry.

Long Range Readers

Long range proximity readers (of approximately a meter or so) automatically unlock or open a door when it detects the card.

This is particularly suitable for compliance with the Disability Discrimination Act (DDA) as no action is required by the card bearer.

Smartcard Readers

For systems that use cards or tags, these cards can also carry additional information which can be used for other building services – – for example, time and attendance functions, integration with payroll systems, car park management and even vending machine applications.

Biometric Readers

A Biometric Reader system uses unique human characteristics – such as finger prints or a retina scan – to clearly identify those who are permitted access.

As there are no cards or tags which can be stolen or lost, or open to misuse, this type of system significantly increases the level of security.

What about Visitors?

You will want to welcome most of those who visit your premises, so it must be easy for them to let you know they are there.

The three most common means of attracting attention are:

  • A simple door bell system which alerts your staff to the fact that there is someone waiting outside.
  • An audio intercom panel which allows the visitor to have a direct conversation with a member of your staff and, if appropriate, the door can be remotely released.
  • An audio intercom panel with a camera facility which allows your staff to see who wants to enter the building before permitting access.

Once access has been permitted, the visitor can either be escorted around or issued with a card or pin number for the duration of their visit.

Things to Consider

When planning an access control system, you should consider the following:

  • How many entry/exit points
  • Where are these located
  • Level of security desired
  • The movement of staff around the building
  • Method of operation
  • Future growth of building
  • Turnover of employees
  • Disability access
  • Interface with other systems – for example, the fire alarm

As with any type of security system, it is sensible to employ a company that you can trust. Make sure you contact a company with proven track records such as Right Security Solutions as you are dealing with a very serious matter of security; this will ensure that your system will be designed and installed by professionals.